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Privacy Policy

1. General provisions

This Privacy Policy (the "Policy") sets out how personal data of users of the OpenVan.camp website (the "Site") is processed and protected.

OpenVan.camp processes personal data of Site users in accordance with this Policy.

Contact email: [email protected]

2. What data we collect

We may collect the following information:

  • Technical data: IP address, browser type, operating system, time of visit
  • Behavioral data: pages viewed, links clicked
  • Email address — when you voluntarily subscribe to the weekly digest
  • Cookies and similar technologies to improve the user experience (more details — in the Cookie Policy)
  • Data submitted with news: the link URL, a pseudonymized hash of your IP address (SHA-256) — to prevent spam
  • Data submitted when reporting an issue: issue type, comment text, IP address
  • Data collected when following short links (go.openvan.camp): IP address, browser type, operating system, device type, referring URL
  • IP-based geolocation (automatic, on every request): the country is determined using a local database (MaxMind) for content personalization — without sharing data with third parties
  • Precise device geolocation (only at your request): used on the map and in some tools (e.g. the fuel cost calculator) only if you click the locate-me button yourself. Coordinates are processed on our own server (no external geocoding services) and are not shared with third parties

3. How we use the data

The data we collect is used to:

  • Improve the operation of the Site and the user experience
  • Personalize the news feed based on your region (determined by IP address)
  • Analyze site traffic and user behavior
  • Ensure Site security and prevent spam
  • Send the weekly digest to the email address you provide (only with your consent)
  • Analyze the effectiveness of social media publications (via short links)

We process your data on the following grounds:

  • Consent — for sending email newsletters and using analytics cookies. You may withdraw your consent at any time
  • Legitimate interest — for collecting technical data, analytics, ensuring Site security, and preventing spam

For users to whom the GDPR applies, these grounds correspond to Art. 6(1)(a) and Art. 6(1)(f) GDPR, respectively.

5. Third parties and services

To operate the Site, we use the following third-party services:

  • Umami Analytics (self-hosted) — visit analytics, no data shared with third parties
  • Listmonk (self-hosted) — email newsletter management, no data shared with third parties
  • Google AdSense — currently not active on this site.
  • MaxMind geolocation (local database) — determines country by IP address for content personalization. Data is not shared with third parties
  • Short link service (go.openvan.camp, self-hosted) — tracks referrals from social media. Data is not shared with third parties
  • Backups (Google Drive) — database backups for disaster recovery, kept for 7 days
  • Telegram Bot API — processes Telegram user messages and IDs during content moderation
  • WhatsApp Business API — processes messages via our WhatsApp bot

We do not sell your personal data to third parties.

6. Use of artificial intelligence

We use AI technologies to process news content (not users' personal data):

  • Translation of article headlines and descriptions into supported languages
  • Clustering — grouping similar news using semantic embeddings (Jina AI)
  • Classification and relevance scoring of materials

Article texts from public sources may be sent to external APIs (Jina AI, DeepSeek, OpenAI) for processing. Users' personal data is not shared with these services.

7. Cross-border data transfer

The Site's servers are located in Europe (Germany).

8. Data retention periods

  • Technical data and analytics: up to 26 months
  • Subscriber email address: until unsubscribed from the newsletter
  • Short link data: retained indefinitely, including raw click data (IP address, browser, device) — not only in aggregated form
  • Database backups: retained for 7 days
  • IP hash from news submissions: retained indefinitely as a pseudonymized technical identifier to prevent spam
  • Cookies: in accordance with the periods specified in the Cookie Policy

9. Your rights

Depending on your jurisdiction, you may have the following rights:

  • Request information about the data collected (right of access)
  • Request correction of inaccurate data
  • Request deletion of your data (right to erasure)
  • Restrict the processing of your data
  • Receive your data in a machine-readable format (right to data portability)
  • Withdraw consent to data processing
  • Lodge a complaint with a data protection supervisory authority

To exercise your rights, contact us using the details below.

10. Applicable law

We process personal data in accordance with the law applicable to the data controller and to the specific user. For users in the EEA, where the GDPR applies, the legal grounds are specified in the relevant sections of this Policy.

11. Changes to the Policy

We may update this Policy. The current version is always available on this page. Last updated: July 12, 2026.

12. Contacts

For questions related to this Policy, please contact us:

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